How KalendarKid works

KalendarKid converts unstructured schedule documents — forwarded emails, PDFs, photos of paper schedules, or scanned images — into structured Google Calendar events. The process has four stages:

1. Forward or upload — the user forwards a schedule email to kidsync@outcome.work or uploads a PDF or photo. Files are stored in encrypted cloud storage (Supabase) for up to 7 days.
2. AI extraction — the document is sent to Claude AI (Anthropic's multimodal model) which reads it visually and returns structured event data: title, date, time, location, and confidence scores.
3. Human review — every extracted event appears on a review screen. The user can edit any field, uncheck events they don't want, and flag uncertain dates for correction before anything is created.
4. Calendar creation — confirmed events are created via the Google Calendar API using the user's OAuth-authorized account. KalendarKid never stores calendar credentials.

KalendarKid uses Claude's vision capabilities, which means it reads documents the same way a human would — visually — rather than relying on embedded text metadata. This means it works on:

• ✓Forwarded emails (team announcements, school newsletters, season schedules)
• ✓Native PDF text (exported from Word, Google Docs, district websites)
• ✓Scanned PDFs and image-based PDFs
• ✓Phone photos of printed schedules (including crumpled or angled paper)
• ✓Multi-column calendar grid layouts
• ✓Tables with game dates, times, and locations
• ✓Schedules with recurring patterns (e.g., "practice every Tuesday at 5pm")

The AI returns a confidence score for each extracted field (title, date, time). Events where confidence is below a threshold are flagged in the review UI so the user knows to double-check them.

Nothing is added to your Google Calendar without your review. After extraction, every event appears on a review screen where you can:

• ✓Edit the event title, date, start time, end time, and location
• ✓Uncheck individual events you don't want added
• ✓See a warning flag on events where the AI was uncertain
• ✓Toggle AM/PM on events where the schedule didn't specify
• ✓Correct the year on events where only a month/day was listed
• ✓Add attendee email addresses to invite a co-parent to all events

Only after you tap “Add to Google Calendar” are any events created. The review step is not skippable.

KalendarKid connects to Google Calendar using OAuth 2.0 — the same standard used by apps like Fantastical, Spark, and Any.do. When you sign in:

• →Google asks you to grant KalendarKid permission to manage your calendars
• →KalendarKid uses two granular scopes: calendar.events (create and view events) and calendar.calendarlist.readonly (see your list of calendars) — it cannot delete or share your calendars
• →You can choose which calendar to add events to — primary, a family shared calendar, or any other calendar in your account
• →You can revoke access at any time in your Google account settings at myaccount.google.com/permissions

Events are created via the Google Calendar API events.insert method. Duplicate detection runs before creation — if an event with the same title and start time already exists, it is skipped.

KalendarKid is operated by Outcome.work LLC. Our data practices are straightforward:

• ✓Uploaded files (PDFs and photos) are stored for 7 days, then permanently deleted
• ✓We do not use your documents to train AI models
• ✓Extracted event data is stored so you can view your import history
• ✓We never sell your data to third parties
• ✓Google OAuth tokens are stored encrypted and used only to create calendar events
• ✓You can request deletion of your account and all data at any time

See the full privacy policy for complete details.

KalendarKid is accurate on well-formatted schedules. There are situations where it may miss events or require more review:

• —Very low-resolution or heavily blurred photos may miss some events
• —Handwritten schedules work but have higher error rates than printed ones
• —Dates listed without a year are inferred (and flagged for review)
• —Highly complex multi-page PDFs may take longer to process
• —Times without AM/PM are flagged for the user to resolve

The review step exists precisely because AI extraction is not perfect. You should always review extracted events before adding them to your calendar.